You must inform us of your mission dates at least one month before it starts. Please send us the travel form without filling in the "requested amount" part.
The preferred option is that your institution is refunded. Alternatively, the project office can centrally book your flight and accommodation.
Please identify your flight (using, for example, skyscanner.com) and send an email to email@example.com Accommodation must be reserved by the project office, but you may also identify your hotel (using for example, booking.com). The travel agent will book your flight/accommodation and bill us directly. Please reserve your flight as soon as possible, as flight costs increase significantly when reserved less than one month before departure.
In order to be reimbursed for the costs incurred during the exchange visit, you will need to send us the following documents:
These documents must be sent by regular mail at the latest two weeks after the end of the exchange visit to:
Universidade do Porto - Faculdade de Engenharia
Att: Paulo Garcia
Rua Dr. Roberto Frias, s/n
You will speed up your reimbursement if you send us by email, in parallel to the above, scanned versions of the above documents, receipts and boarding passes.
If your mission takes place near the end of a fiscal year make sure that you inform us well in advance; fiscal year-end closing accounting procedures will probably not allow a refund.
If you have any questions concerning the reimbursement of your expenses please contact firstname.lastname@example.org with the subject Fizeau Programme.