Once your Fizeau grant is awarded, you must inform us of your mission information (host, dates, etc.) at least one month before the mission is set to begin (the later you send us the information, the more costly the reservations will be). Please send us the travel form without filling in the "requested amount" part. Please note that mission dates provided on the travel form must be final.
The Fizeau project office will centrally book your travel (from the home institution city/country to the host institution city/country and back) and accommodation. It is impossible to reimburse the travel and accommodation costs to the researcher or home/host institution. Meals and local transportation (only work-related) may be refunded to the researcher if the allocated grant budget allows.
Regarding travel/accommodation, we will try to accommodate your preferences when possible. You may identify a preferred flight (using, for example, skyscanner.com), preferred travel times and/or preferred hotel (using, for example, booking.com). We will then contact a travel agency which will provide a set of options for travel/accommodation, considering your preferences. Travel/ accommodation will only be booked once the researcher confirms all booking information (dates, times, etc.) is correct. The travel agency will then book your travel/accommodation and bill us directly. Please reserve your flights as soon as possible, as flight costs increase significantly when secured less than one month before departure.
To prepare your Fizeau mission, please send the following documentation as soon as possible to the emails identified in your initial award communication:
During your Fizeau mission, if you have asked for reimbursement for meals and/or local transportation, please consider the following:
Once your Fizeau mission is complete, please send the following documentation to the emails used in our initial contact as soon as possible.
Simultaneously, the following documentation:
Original receipts of eligible expenses (meals, local transport), if applicable, according to the rules provided above.
Original boarding passes (if applicable).
Must be sent via mail to the following address:
Faculdade de Engenharia
Rua Dr. Roberto Frias, s/n
According to EU regulation, ineligible costs include:
If your mission takes place near the end of a calendar year, make sure that you inform us well in advance; fiscal year-end closing accounting procedures will probably not allow reimbursements.
If you have any questions concerning costs and/or the reimbursement of your expenses, please get in touch with the emails communicating the grant with the subject Fizeau Programme.